End the Zoom Account Duplication
Employees with both personal and corporate accounts. Unused Zoom Rooms costing $49-99/month. Over-purchased licenses for users who only need basic video calls.
Common Zoom Cost Issues
Duplicate User Accounts
Employees create personal Zoom accounts with work emails, then companies purchase corporate licenses. This results in duplicate subscriptions for the same users.
Unused Zoom Rooms
Companies purchase Zoom Room licenses for conference rooms but many rooms are rarely used or employees prefer personal devices, wasting $49-99/month per room.
Over-Purchased Licenses
IT departments purchase licenses for all employees, but many users only need basic video calls. Pro/Business licenses sit unused for users who could use free Basic accounts.
Unused Add-Ons
Features like Zoom Webinars, Zoom Phone, and Zoom Events are purchased but underutilized, adding 30-50% to base subscription costs.
How OptyStack Optimizes Your Zoom Spend
Beyond cost savings—eliminate shadow IT, improve security, and gain full visibility
Account Deduplication
Identify employees with both personal and corporate Zoom accounts. Consolidate to single corporate account to eliminate duplicate subscriptions.
Eliminate 20-30% of duplicate accounts
License Tier Optimization
Analyze actual usage to identify users who only need Basic (free) accounts vs. those requiring Pro/Business features.
Downgrade 30-40% of licenses to Basic
Zoom Room Optimization
Track actual usage of Zoom Rooms to identify underutilized rooms. Cancel licenses for rooms with <10% utilization.
Reduce Zoom Room costs by 40-50%
Add-On Usage Analysis
Monitor usage of Zoom add-ons (Webinars, Phone, Events) and identify which features are actually being used vs. purchased.
Eliminate 35-45% of unused add-ons
The Zoom Account Duplication Problem
60% of companies have employees with both personal and corporate Zoom accounts. Employees sign up for free Zoom accounts with work emails, then companies purchase corporate licenses, resulting in duplicate subscriptions. Additionally, many purchased licenses go unused as employees prefer other tools or only need basic video calling.
Average company has 25% duplicate Zoom accounts
Real Zoom Optimization Results
Scenario
A 500-person company discovers 150 employees have both personal and corporate Zoom accounts
OptyStack Solution
OptyStack identifies duplicate accounts and recommends consolidating to corporate licenses
Outcome
Eliminated 150 duplicate personal subscriptions, saved $2,250/month
Scenario
Company purchased 50 Zoom Room licenses but only 20 rooms are actively used
OptyStack Solution
OptyStack analyzes room usage data and identifies underutilized rooms
Outcome
Cancelled 30 unused Zoom Room licenses, saved $1,470/month
Scenario
IT purchased Zoom Webinars for 200 users but only 15 actually host webinars
OptyStack Solution
OptyStack tracks webinar hosting activity and identifies users who don't need the add-on
Outcome
Removed Webinar add-on from 185 users, saved $1,850/month
Zoom Alternatives
Other tools to consider
Cost Optimization
Identify unused licenses, optimize tier selections, and eliminate duplicate subscriptions to reduce your Zoom spend by 20-35%.
Shadow IT Discovery
Discover unauthorized Zoom deployments and competing tools across your organization to consolidate spend and improve security.
Contract Optimization
Analyze usage patterns, right-size subscriptions, and negotiate better terms with Zoom based on actual organizational needs.