Stop Wasting on Google Workspace
Inactive Gmail accounts, duplicate personal and corporate accounts, and over-purchased Google Drive storage are silently draining your productivity budget.
Common Google Workspace Cost Issues
Duplicate Gmail Accounts
Employees create personal Gmail accounts with work domains, then companies purchase corporate Google Workspace, resulting in duplicate accounts and confusion.
Storage Over-Purchasing
Companies purchase additional Google Drive storage for all users but most never exceed the included 30GB, wasting $2-8/user/month on unused storage.
Inactive User Accounts
Former employees and contractors retain Google Workspace access long after leaving, consuming licenses and storage quotas.
Tier Over-Provisioning
Companies purchase Business Plus/Enterprise for all users when Business Standard would suffice, paying $6-12/month extra per user unnecessarily.
How OptyStack Optimizes Your Google Workspace Spend
Beyond cost savings—eliminate shadow IT, improve security, and gain full visibility
Account Deduplication
Identify employees with both personal Gmail and corporate Google Workspace accounts. Consolidate to eliminate duplicate subscriptions.
Eliminate 25-30% of duplicate accounts
Storage Optimization
Analyze actual Google Drive usage to identify users who don't need additional storage. Cancel unused storage add-ons.
Eliminate 40-50% of unused storage
License Cleanup
Track Google Workspace usage to identify inactive accounts. Remove access for former employees and contractors.
Reclaim 20-25% of inactive licenses
Tier Optimization
Analyze feature usage to determine if users can be downgraded from Business Plus to Business Standard.
Reduce tier costs by 30-40%
The Google Workspace Account Duplication
Google Workspace's per-user pricing and easy account creation leads to significant duplication. Employees often create personal Gmail accounts before companies purchase corporate Workspace, resulting in duplicate accounts. Additionally, storage add-ons are frequently purchased "just in case" but go unused.
Average company has 28% duplicate Google accounts
Real Google Workspace Optimization Results
Scenario
A 300-person company discovers 80 employees have personal Gmail accounts with work domains
OptyStack Solution
OptyStack identifies duplicate accounts and recommends consolidation
Outcome
Eliminated duplicate accounts, improved security, saved $480-960/month
Scenario
Company purchased additional storage for all users but only 20% exceed limits
OptyStack Solution
OptyStack analyzes Drive usage and identifies unused storage add-ons
Outcome
Cancelled unused storage, saved $1,200/month
Scenario
Team on Business Plus but most users only need Business Standard
OptyStack Solution
OptyStack analyzes feature usage and recommends tier optimization
Outcome
Downgraded 150 users from Plus to Standard, saved $900/month
Google Workspace Alternatives
Other tools to consider
Cost Optimization
Identify unused licenses, optimize tier selections, and eliminate duplicate subscriptions to reduce your Google Workspace spend by 20-35%.
Shadow IT Discovery
Discover unauthorized Google Workspace deployments and competing tools across your organization to consolidate spend and improve security.
Contract Optimization
Analyze usage patterns, right-size subscriptions, and negotiate better terms with Google Workspace based on actual organizational needs.