Stop Wasting, start Saving
Companies typically waste this percentage on Microsoft 365 due to inactive seats or duplicate licenses.
Common Microsoft 365 Cost Issues
License Over-Provisioning
IT departments often assign licenses to all employees regardless of actual usage. Many users only need basic email access but are given full E3/E5 licenses costing $32-57/month.
Duplicate Subscriptions
Companies frequently have multiple Microsoft 365 subscriptions (Business, Enterprise, Education) across departments, leading to overlapping costs and management complexity.
Inactive User Accounts
Former employees and contractors retain active licenses long after leaving. Microsoft 365 doesn't automatically deactivate unused accounts, causing ongoing charges.
Unused Add-On Services
Advanced features like Power BI Pro, Advanced Threat Protection, and Phone System are purchased but rarely used, adding 30-50% to base subscription costs.
How OptyStack Optimizes Your Microsoft 365 Spend
Beyond cost savings—eliminate shadow IT, improve security, and gain full visibility
License Optimization
Analyze actual usage patterns to recommend the right license tier for each user. Downgrade from E5 to E3 or Business Standard where appropriate.
Reduce license costs by 25-40%
Subscription Consolidation
Identify opportunities to consolidate multiple subscriptions into a single enterprise agreement, reducing per-user costs and simplifying management.
Save 15-20% through consolidation
Automated User Cleanup
Detect and flag inactive accounts, former employees, and duplicate user profiles. Get automated recommendations for license reclamation.
Reclaim 20-30% of licenses
Add-On Optimization
Track usage of premium add-ons and identify which services are underutilized. Cancel unused services to reduce monthly costs.
Eliminate 40% of unused add-ons
The Microsoft 365 License Sprawl
Most organizations have 20-30% more Microsoft 365 licenses than active users. This happens through employee turnover, department-specific subscriptions, and "just in case" license provisioning. Each unused license costs $6-57/month depending on tier.
Average company wastes $12,000/year on unused Microsoft 365 licenses
Real Microsoft 365 Optimization Results
Scenario
A 500-person company discovers 200 users on E5 licenses but only need E3
OptyStack Solution
OptyStack analyzes usage patterns and identifies users who don't need advanced E5 features
Outcome
Downgraded 200 licenses from E5 to E3, saved $5,000/month ($60,000/year)
Scenario
Finance notices duplicate Microsoft 365 subscriptions across departments
OptyStack Solution
OptyStack identifies all subscriptions and recommends consolidation into single enterprise agreement
Outcome
Consolidated 4 subscriptions into 1, reduced per-user cost by 18%, saved $3,200/month
Scenario
IT discovers 150 inactive user accounts still consuming licenses
OptyStack Solution
OptyStack flags accounts with no activity for 90+ days and provides deactivation recommendations
Outcome
Deactivated 150 inactive accounts, reclaimed licenses, saved $4,800/month
Microsoft 365 Alternatives
Other tools to consider
Cost Optimization
Identify unused licenses, optimize tier selections, and eliminate duplicate subscriptions to reduce your Microsoft 365 spend by 20-35%.
Shadow IT Discovery
Discover unauthorized Microsoft 365 deployments and competing tools across your organization to consolidate spend and improve security.
Contract Optimization
Analyze usage patterns, right-size subscriptions, and negotiate better terms with Microsoft 365 based on actual organizational needs.