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Zombie account waste
~30% of SaaS licenses go unused. Estimate yours below.
Market intelligence
How much are companies spending on SaaS?
The average organization now spends thousands per employee per year on SaaS and app count has more than doubled in five years. Without a single view, duplicate subscriptions and unused seats add 20–30% to the real bill.
$4K–$6K
Per employee per year on SaaS
2x+
Apps per company in last 5 years
For a 500-person company, that can mean $2M–$3M in annual software spend. With departments buying tools independently, finance and IT often lack a single view of who uses what.
Where the savings come from
Most companies can cut 15–30% of SaaS spend without changing how people work. Visibility is the first step: once you see every app, user, and dollar, optimization decisions become clear.
Zombie accounts
Licenses for people who left or never logged in. Often 20–30% of seats.
Duplicate apps
Multiple tools for the same job—e.g. several project or design tools.
Oversized plans
Paying for tiers or seat counts you don’t need.
The future of SaaS spend
SaaS adoption isn’t slowing down. Remote and hybrid work have made tool sprawl the norm, and AI and automation are adding new categories copilots, AI APIs, specialized platforms. The result: more apps, more spend, and more need for control.
Companies that get ahead will be the ones that treat SaaS as a portfolio: tracking usage, rightsizing licenses, and killing waste early. The ones that don’t will keep writing checks for software nobody uses.
On‑prem vs SaaS: why visibility matters more than ever
On‑prem
- • Capital budgets, IT‑owned
- • Fixed license counts
- • Clear renewal cycles
SaaS
- • Operating expense, team‑bought
- • Per‑seat pricing, auto‑renewals
- • Usage that can spike or drop
With SaaS, nobody "owns" the full picture. Without a single source of truth which apps, which users, what's actually used costs drift up and waste stays hidden.
The answer isn’t to stop using SaaS; it’s to bring the same discipline you had for on‑prem: one view of spend, usage, and contracts, so you can optimize like any other major cost.
What good looks like
Leading organizations centralize SaaS visibility: they know exactly what they pay, who has access, and how often tools are used. They run regular cleanup cycles offboarding, reclaiming unused seats, consolidating duplicates and tie renewals to real usage data.
That’s what OptyStack is built for: one place to see your entire SaaS stack so you can cut waste without cutting capability. Use the calculator on the left to size your potential savings, then see how OptyStack can help you capture them.
Reduce zombie account waste
OptyStack surfaces unused SaaS licenses and spend so you can reclaim budget and simplify your stack.