Stop Over-Buying Zoho Add-Ons
Unused CRM licenses, expensive Zoho One bundles when you only need CRM, and add-on modules that sit unused. Zoho's modular pricing can quickly spiral out of control.
Common Zoho CRM Cost Issues
Zoho One Over-Purchasing
Companies purchase full Zoho One bundles ($37/user/month) when they only need CRM ($14-40/user/month), paying for 20+ apps they never use.
Unused Add-On Modules
Zoho's modular pricing encourages purchasing add-ons like Analytics Plus, Campaigns, and Inventory that often go unused, adding 30-50% to base costs.
License Over-Provisioning
Sales teams purchase licenses for all members but many only need basic access, wasting $14-40/month per unused license.
Duplicate Zoho Accounts
Departments create separate Zoho accounts instead of using organization-wide subscription, leading to duplicate licensing and data silos.
How OptyStack Optimizes Your Zoho CRM Spend
Beyond cost savings—eliminate shadow IT, improve security, and gain full visibility
Add-On Optimization
Track usage of Zoho add-ons and identify which modules are actually being used. Cancel unused add-ons to reduce monthly spend.
Eliminate 35-45% of unused add-ons
Zoho One vs. Individual Apps
Analyze whether Zoho One bundle makes sense or if individual app subscriptions would be cheaper based on actual usage.
Save 20-30% by optimizing bundle
License Tier Optimization
Identify users who can be downgraded from Professional/Enterprise to Standard tier based on actual feature usage.
Reduce license costs by 25-35%
Account Consolidation
Identify multiple Zoho accounts across departments and recommend consolidation into single organization-wide subscription.
Save 15-25% through consolidation
The Zoho Modular Pricing Trap
Zoho's modular pricing model makes it easy to add features, but companies often purchase add-ons and bundles "just in case" without tracking actual usage. Zoho One bundles include 20+ apps, but most companies only use 3-5, paying for 15+ unused applications.
Average company uses only 25% of purchased Zoho One apps
Real Zoho CRM Optimization Results
Scenario
A 100-person sales team has Zoho One but only uses CRM and Email
OptyStack Solution
OptyStack analyzes app usage and recommends switching to individual CRM and Email subscriptions
Outcome
Switched from Zoho One to individual apps, saved $2,300/month
Scenario
Company purchased Analytics Plus and Campaigns add-ons but rarely uses them
OptyStack Solution
OptyStack tracks add-on usage and identifies underutilized modules
Outcome
Cancelled unused add-ons, saved $1,200/month
Scenario
Sales team on Enterprise tier but most users only need Standard features
OptyStack Solution
OptyStack analyzes feature usage per user and identifies downgrade opportunities
Outcome
Downgraded 60 users from Enterprise to Standard, saved $1,020/month
Zoho CRM Alternatives
Other tools to consider
Cost Optimization
Identify unused licenses, optimize tier selections, and eliminate duplicate subscriptions to reduce your Zoho CRM spend by 20-35%.
Shadow IT Discovery
Discover unauthorized Zoho CRM deployments and competing tools across your organization to consolidate spend and improve security.
Contract Optimization
Analyze usage patterns, right-size subscriptions, and negotiate better terms with Zoho CRM based on actual organizational needs.