Optimize Your Notion AI Spend
Notion AI add-ons purchased for all users but only 30% actually use AI features. Plus duplicate Notion subscriptions across teams are doubling your costs.
Common Notion AI Cost Issues
AI Add-On Over-Purchasing
Companies purchase Notion AI add-ons for all users but only 30-40% actually use AI features, wasting $8-10/month per unused add-on.
Duplicate Notion Workspaces
Teams create separate Notion workspaces instead of using organization-wide plans, leading to duplicate subscriptions and fragmented data.
Tier Over-Provisioning
Companies purchase Business/Enterprise tiers for AI access when Plus tier with AI add-on would be sufficient for most users.
Inactive User Retention
Former employees and contractors retain Notion access with AI add-ons, causing ongoing charges for unused accounts.
How OptyStack Optimizes Your Notion AI Spend
Beyond cost savings—eliminate shadow IT, improve security, and gain full visibility
AI Add-On Optimization
Track actual Notion AI usage per user. Remove AI add-ons from users who don't use AI features to reduce costs.
Eliminate 50-60% of unused AI add-ons
Workspace Consolidation
Identify multiple Notion workspaces across teams and recommend consolidation into single organization-wide plan.
Save 20-30% through consolidation
Tier Optimization
Analyze feature usage to determine if users can be downgraded from Business to Plus tier with AI add-on.
Reduce tier costs by 25-35%
User Cleanup
Identify inactive Notion users and remove their access, including AI add-ons, to reclaim licenses.
Reclaim 20-25% of inactive licenses
The Notion AI Add-On Waste
Notion AI is sold as an add-on to existing Notion subscriptions, making it easy to purchase for all users "just in case." However, most users never activate or use AI features, leading to 50-60% waste on AI add-ons. Additionally, teams often create separate workspaces instead of using organization plans, doubling costs.
Average company has 55% unused Notion AI add-ons
Real Notion AI Optimization Results
Scenario
A 100-person company purchased Notion AI for all users but only 30 use it
OptyStack Solution
OptyStack tracks AI usage and identifies users who don't need AI add-ons
Outcome
Removed AI add-ons from 70 users, saved $560-700/month
Scenario
Company has 5 separate Notion workspaces across departments
OptyStack Solution
OptyStack identifies all workspaces and recommends consolidation
Outcome
Consolidated to single Enterprise plan, saved $1,200/month
Scenario
Team on Business tier but most users only need Plus with AI
OptyStack Solution
OptyStack analyzes feature usage and recommends tier optimization
Outcome
Downgraded 60 users from Business to Plus, saved $420/month
Notion AI Alternatives
Other tools to consider
Cost Optimization
Identify unused licenses, optimize tier selections, and eliminate duplicate subscriptions to reduce your Notion AI spend by 20-35%.
Shadow IT Discovery
Discover unauthorized Notion AI deployments and competing tools across your organization to consolidate spend and improve security.
Contract Optimization
Analyze usage patterns, right-size subscriptions, and negotiate better terms with Notion AI based on actual organizational needs.