Reclaim Your Asana Budget
Unused Asana licenses, over-purchased Premium and Business tiers, and duplicate team subscriptions are draining your project management budget.
Common Asana Cost Issues
Tier Over-Purchasing
Companies purchase Business tier ($24.99/user/month) for all users when Premium ($10.99/user/month) would suffice, paying 2x more than necessary.
Unused Licenses
Project managers purchase Asana licenses for all team members but many only need Basic (free) access, wasting $10.99-24.99/month per unused license.
Duplicate Team Subscriptions
Departments create separate Asana teams instead of using organization-wide plans, leading to duplicate subscriptions and fragmented project data.
Feature Underutilization
Teams purchase Business/Enterprise for advanced features like custom fields and reporting but use less than 25% of available capabilities.
How OptyStack Optimizes Your Asana Spend
Beyond cost savings—eliminate shadow IT, improve security, and gain full visibility
Tier Optimization
Analyze actual Asana feature usage to identify users who can be downgraded from Business to Premium or Basic tier.
Reduce license costs by 30-45%
License Utilization
Track which team members actually use Asana. Remove licenses from inactive users or downgrade to Basic tier.
Optimize 25-35% of licenses
Team Consolidation
Identify multiple Asana teams across departments and recommend consolidation into single organization plan.
Save 20-30% through consolidation
Feature Usage Analysis
Monitor which Asana features are actually being used. Downgrade from Business to Premium if advanced features aren't needed.
Eliminate 40% of unused features
The Asana Tier Over-Purchasing Problem
Asana's tiered pricing (Basic free, Premium $10.99, Business $24.99) encourages purchasing higher tiers "just in case." However, most teams use less than 30% of Business tier features, making Premium sufficient. Additionally, project managers often purchase licenses for all team members regardless of actual usage.
Average team uses only 28% of purchased Asana Business features
Real Asana Optimization Results
Scenario
A 100-person team has Business tier but most users only need Premium
OptyStack Solution
OptyStack analyzes feature usage and identifies downgrade opportunities
Outcome
Downgraded 70 users from Business to Premium, saved $980/month
Scenario
Company has 4 separate Asana teams across departments
OptyStack Solution
OptyStack identifies all teams and recommends consolidation
Outcome
Consolidated to single organization plan, saved $1,200/month
Scenario
Project managers purchased licenses for all 50 team members but only 30 use Asana
OptyStack Solution
OptyStack tracks usage and identifies inactive users
Outcome
Removed 20 unused licenses, saved $220-500/month
Asana Alternatives
Other tools to consider
Cost Optimization
Identify unused licenses, optimize tier selections, and eliminate duplicate subscriptions to reduce your Asana spend by 20-35%.
Shadow IT Discovery
Discover unauthorized Asana deployments and competing tools across your organization to consolidate spend and improve security.
Contract Optimization
Analyze usage patterns, right-size subscriptions, and negotiate better terms with Asana based on actual organizational needs.